{"id":39475,"date":"2018-12-17T05:00:34","date_gmt":"2018-12-17T12:00:34","guid":{"rendered":"https:\/\/tested-neuron.flywheelsites.com\/?p=39475"},"modified":"2018-12-19T16:32:02","modified_gmt":"2018-12-19T23:32:02","slug":"how-to-run-weekly-one-on-one-meetings","status":"publish","type":"post","link":"https:\/\/unreasonablegroup.com\/articles\/how-to-run-weekly-one-on-one-meetings\/","title":{"rendered":"How to Run Weekly One-on-One Meetings"},"content":{"rendered":"[vc_row type=”in_container” full_screen_row_position=”middle” scene_position=”center” text_color=”dark” text_align=”left” overlay_strength=”0.3″ shape_divider_position=”bottom”][vc_column column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/1″ tablet_text_alignment=”default” phone_text_alignment=”default” column_border_width=”none” column_border_style=”solid”][vc_column_text]At Unreasonable, we see one-on-one (1:1) meetings as the most important meeting of each week.\u00a0<\/span>Regular 1:1 meetings between teammates help build esprit de corps, reduce friction, and make everyone accountable to living the organization\u2019s values day-in and day-out.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” scene_position=”center” text_color=”dark” text_align=”left” overlay_strength=”0.3″ shape_divider_position=”bottom”][vc_column column_padding=”padding-8-percent” column_padding_position=”bottom” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/1″ tablet_text_alignment=”default” phone_text_alignment=”default” column_border_width=”none” column_border_style=”solid”]
<\/div><\/div>[vc_row_inner column_margin=”default” text_align=”left” el_id=”section-one” css=”.vc_custom_1543960566446{padding-top: 20px !important;}”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”The
\nWhat” font_container=”tag:h3|font_size:90|text_align:left|color:%233452ff|line_height:1″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_column_text]These 25-minute sessions are an opportunity to pull back from the daily grind, get to know one another better, and share a non-tactical conversation with our teammates and direct reports.<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner]
<\/div><\/div>[vc_row_inner column_margin=”default” text_align=”left”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”The
\nWhy” font_container=”tag:h3|font_size:90|text_align:left|color:%233452ff|line_height:1″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_column_text]Staying true to our culture<\/a> of transparency and inclusion, 1:1 meetings enable open conversations in a safe space to \u201cget real.\u201d \u00a0While these are technically a form of meeting, the conversations are more so a forum in which to grow interpersonal relationships and improve team effectiveness by building trust, empathy, and understanding.<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner]
<\/div><\/div>[vc_row_inner column_margin=”default” text_align=”left”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”The
\nHow” font_container=”tag:h3|font_size:90|text_align:left|color:%233452ff|line_height:1″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/2″ column_border_width=”none” column_border_style=”solid”][vc_column_text]Regardless of who you are meeting with, begin each 1:1 with a moment of silence followed by a quick check-in on how you and the other person are doing.\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_custom_heading text=”One-on-Ones with Direct Reports” font_container=”tag:h4|font_size:21|text_align:left|color:%23000000|line_height:1.4″ use_theme_fonts=”yes” css_animation=”fadeIn” css=”.vc_custom_1544990467091{padding-top: 30px !important;padding-bottom: 10px !important;}”][vc_column_text css=”.vc_custom_1544992123617{padding-bottom: 10px !important;}”]Every Monday, each team member shares a 25 minute conversation with their direct report or manager. The agenda is not led, set, or directed by the supervisor: this call is the employee\u2019s meeting and s\/he controls the agenda. Whatever they want to discuss, this is a safe space to dive in, ask questions, and be critical. This conversation is about getting out of the weeds and looking at the big picture. As such, weekly tasks are not discussed.<\/p>\n

The conversation may be about family, about health, about a frustration the employee needs to voice, about how we can better create a culture in which the employee can realize their full potential, or about a \u201cyellow flag\u201d (i.e. a hunch the employee has about a potential concern that may become a real problem if not discussed early on).[\/vc_column_text][vc_custom_heading text=”One-on-Ones with Teammates” font_container=”tag:h4|font_size:21|text_align:left|color:%23000000|line_height:1.4″ use_theme_fonts=”yes” css_animation=”fadeIn” css=”.vc_custom_1544990633144{padding-top: 30px !important;padding-bottom: 10px !important;}”][vc_column_text css=”.vc_custom_1544992072824{padding-bottom: 10px !important;}”]To encourage bonding and a deepening of relationship across the company, every teammate will be randomly assigned an additional monthly \u201cbuddy\u201d from across the company for 1:1 meetings. HR notifies teammates one week before the new month begins via Slack, leaving lead time to schedule 1:1 calls that will work best for both.<\/p>\n

The format of these meetings can change and adapt as you and your 1:1 partner see fit. As with Manager\/Direct Report 1:1 meetings, conversations should stay out of the weeds, out of tasks for the week to come, and out of tactical language.<\/p>\n

Some questions to consider exploring with your 1:1 partner can include:<\/span>[\/vc_column_text][vc_row_inner column_margin=”default” text_align=”left” css=”.vc_custom_1543957915438{padding-top: 20px !important;}”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/4″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”01″ font_container=”tag:h3|font_size:40|text_align:left|color:%23eaeaea|line_height:1.2″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”3\/4″ column_border_width=”none” column_border_style=”solid”][vc_column_text]Did you realize your full potential last week, and what could be done differently to ensure you do?<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner column_margin=”default” text_align=”left”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/4″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”02″ font_container=”tag:h3|font_size:40|text_align:left|color:%23eaeaea|line_height:1.2″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”3\/4″ column_border_width=”none” column_border_style=”solid”][vc_column_text]Do you think we are climbing the right mountain as a company? Why?<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner column_margin=”default” text_align=”left”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”1\/4″ column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”03″ font_container=”tag:h3|font_size:40|text_align:left|color:%23eaeaea|line_height:1.2″ use_theme_fonts=”yes”][\/vc_column_inner][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” width=”3\/4″ column_border_width=”none” column_border_style=”solid”][vc_column_text]Is there anything you\u2019d do differently if you were me?<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_custom_heading text=”Do the dang thing” font_container=”tag:h4|font_size:21|text_align:left|color:%23000000|line_height:1.4″ use_theme_fonts=”yes” css_animation=”fadeIn” css=”.vc_custom_1543960753161{padding-top: 40px !important;padding-bottom: 10px !important;}”][vc_column_text css=”.vc_custom_1544991820855{padding-bottom: 10px !important;}”]Because we hold these conversations on a weekly basis, it can be helpful to switch up the format to illicit different interactions. Below are some of our favorite alternatives to a traditional conversation:<\/span>[\/vc_column_text][vc_column_text]Walkabouts<\/em>
\n<\/span>One person talks for eight minutes, without stopping, in a stream of consciousness manner. The other person only listens and observes, without speaking. After eight minutes, the listener reflects back to the talker exactly what they heard in two to three minutes. The teammates then switch roles. It can be hard to talk for eight straight minutes, but the purpose is to talk beyond one’s ideas and allow new revelations to surface.<\/span><\/p>\n

Hot Seat<\/em>
\n<\/span>The person in the hot seat answers any and all questions posed by their teammate for five minutes, after which the roles are swapped. Continue this rotation for the duration of the meeting. Questions could include: \u201cWho do you most admire?\u201d, \u201cWhen was the last time you did something that truly challenged you?\u201d, or \u201cIf you could wake up anywhere tomorrow, where would it be?\u201d<\/span><\/p>\n

Cold Seat<\/em>
\n<\/span>Similar to hot seat, cold seat is a format in which one person asks questions for five minutes, while the other person responds. In this case, one teammate asks any questions s\/he wants about themselves, inviting the other teammate to behave as a mirror. Questions could include: \u201cIn your opinion, what are my greatest strengths?\u201d or \u201cWhat\u2019s one thing I could do to make a greater contribution to the organization?\u201d As with hot seat, participants should swap roles and continue to rotate until time is up.<\/span><\/p>\n

Rose, Bud, Thorn<\/em>
\n<\/span>Each participant answers three specific questions:<\/span><\/p>\n